Employees

Employee

Personal Data

Employee

Characteristics

Employee

Absences

Employee

Bank Accounts

Employee

Token

Employee

Contact

Contact

Reports

Contact and employee

User

Contact and employee

Favourites

Contact and employee

Personnel number

An internal identification number assigned to the employee by the company.

Date of entry

The date the employee joined the company.

Date of separation

The date the employee left the company, if applicable. 

If you select a date in this field, the employee's name will appear in red text in the Employees section on the Administration > Own Data > Client or Tenant page. Users will no longer be able to select the employee in information fields in which employees are selected throughout the application.

Abbreviation

An abbreviation that can be used to identify the employee.

Salutation

The salutation used by the employee (Mr., Ms., Dr., etc.). Selectable options are stored in the Contact Management catalog.

Title

The employee's academic credentials.

First Name

The employee's first name.

Name

The employee's last name.

Addendum

Additional information that describes the employee.

Signature

Telephone

A telephone number for the contact.

Fax number

A number to which documents can be faxed to the contact.

Mobile number

The contact's cell phone number.

Email

The employee's email address.

Internet Address

The employee's web page.

Function

The role or occupation of the contact.

Division

The department within the company that the employee works for. Selectable options are stored in the Divisions section on the Own Client adminisration page.

Organization

The section of the company's organizational structure in which the employee works. For example, its North American or European operations. Selectable options are stored in the Organization section on the Own Client adminisration page.

The organization associated with the employee determines which type of assets they are able to view in VertiGIS FM if their user's Organization filter active property is enabled. Refer to Organization Filter Active.

Subsidiary

The subsidiary or branch of the company the employee is associated with.

Cost Center

The cost center associated with the employee.

State

The current status of the employee.

Sector

The sector in which the employee works. This value is inherited from your company but can be changed. Selectable options are stored in the Sector section in the Contact Management catalog.

Comment

Any additional information on the employee.

Country

The country in which the employee is located.

Federal State

The federal state (state, province, or regional jurisdiction) in which the employee is located. Federal states must be added to the country selected above to be selectable from this menu. Refer to country management for more information.

ZIP Code

The ZIP code or postal code of the employee's location.

City

The city in which the employee is located.

Street

The street on which the employee is located.

Number

The street address at which the employee is located.

Telephone

The employee's telephone number.

Fax Number

The employee's telephone number.

Mobile Number

The employee's fax number.

Email

The employee's email address.

2nd address

A check box that, if selected, allows you to enter a second country, Zip Code, City, Street, and Number for the employee.

Nationality

The employee's nationality.

Gender

The employee's gender.

Date of birth

The employee's date of birth.

Work­ing time from

The time of day the employee starts work.

Work­ing time till

The time of day the employee ends work.

Weekly work­ing hours

The number of hours the employee works every week.

Dur­ation of break

How long the employee's lunch break lasts.

In­tern­al hourly rate

How much the employee is paid hourly for work done within the company.

Ex­tern­al hourly rate

How much the employee is paid hourly for work done outside of the company.

Job title

The employee's job title or role.

Qu­ali­fic­ation

The employee's qualifications or degrees.

Trades

The field in which you are skilled or qualified (plumber, electrician, etc.). Information-only field.

For­eign lan­guages

Any foreign languages the employee speaks.

Suit­able for height

Whether the employee is comfortable working at heights (for example, on a ladder or building roof).

Work­wear

Whether the employee requires special gear or equipment to perform their job.

Comments

Any additional information relevant to the fields in this section.

Abbreviation

An abbreviation that can be used to identify the contact.

Saluta­tion

The salutation used by the contact (Mr., Ms., Dr., etc.). Selectable options are stored in the Salutation catalog.

First Name

The contact's first or given name.

Name

The contact's last name.

Ad­dendum

Additional information that describes the company.

Company

The company the contact works for.

If you select the VertiGIS FM own client or tenant (Administration > Own Data > Client or Tenant), the person will be entered into the system as an employee, not a contact.

Subsidiary

The subsidiary or branch of the company the contact is associated with.

Sector

The sector in which the contact works. This value is inherited from the contact's company (if they are associated with one) but can be changed. Selectable options are stored in the Sector catalog.

Func­tion

The contact's role or occupation. This is an information-only field.

State

The contact's current status. Selectable options are saved in the Contact Status catalog.

Tele­phone

The contact's telephone number.

Fax num­ber

The contact's fax number.

Mobile num­ber

The contact's mobile number.

Email

The contact's email address.

In­ter­net Address

The contact's web page.

Com­ment

Additional information about the contact.

Username

Your username.

User

Contact

The contact associated with your user.

Administrator (Administration > Roles/Permissions > User Management)

Language

The language you speak.

User

Fiscal year

The default year for invoices or other financial entities the user works on.

User

Or­gan­iza­tion fil­ter­ act­ive

A check box that, if selected, means the user can only access devices and inventory items (building or playground) that have the user's Organization property selected in the asset's Organization field. The user also cannot see entities (for example, orders or invoices) that are associated with the asset if the asset has an Organization property that differs from the user's.

Asset Organization Property

If the user's Organization Filter Active check box is selected, they can see assets that have the same Organization property as the one associated with their user as well as assets that have no organization selected.

Organizations in your system are managed in the Organizations section on the Own Client or Tenant administration page. A user's Organization property is selected in the employee details for the employee associated with the user profile.

Employee Organization Property

Administrator (Administration > Roles/Permissions > User Management)

Re­main logged in

Whether you want the to remain logged in between sessions using the same browser.

User

Blocked

Whether you are blocked from signing in to VertiGIS FM.

If the user signs in with incorrect credentials three times, the system will block them for one hour. This check box can be deselected to unblock them.

Administrator (Administration > Roles/Permissions > User Management)

Password never expires

Whether you want your password to expire.

Administrator (Administration > Roles/Permissions > User Management)

Change pass­word dur­ing nex­t login

Whether you want to reset your password the next time you log in.

Administrator (Administration > Roles/Permissions > User Management)

Dis­play noti­fic­ations

Whether you want the notification protocol to display when you sign in. Typically, this feature is only selected for administrators.

Notification Protocol Dialog

User

Status icon­ as sym­bol

Whether you want to see statuses represented by symbols instead of colours in the user interface. Typically, this feature is selected for users with color vision deficiency.

User

Navigation bar

Whether you want to see the navigation section in the left pane to navigate to different VertiGIS FM products and modules.

User